Office Supplies and Office Routines: Essential Vocabulary and Expressions

Ordering office supplies:

• delivery - entrega
• delivery date - fecha de entrega
• discount - descuento
• gie a reduction - hacer un descuento
• invoice - factura
• payment date - fecha de pago
• payments - pagos
• price - precio
• price per unit - precio unitario
• quality - calidad
• quantity - cantidad
• run low of - quedar poco de algo
• run out of - quedarse sin
• subtotal

Extra

• Assorted colours - surtido de colores
• bulletin board - tablón de noticias
• delivery fee - tasa de entrega
• dozen - docena
• exactly - exactamente
• goods - bienes o mercancías
• half a dozen - media docena
• offer - oferta
• paper cutter - guillotina
• place an order - hacer un pedido
• receipt - recibo
• refund - reembolso
• rubber band - gomilla
• ruler - regla

Grammar

• Present Simple - She sends e-mails every day.
• She is typing a letter now.
• She isn't typing any letters now.
• Is she typing any letter now?
• Yes, she is typing some letters now.

Tema 3

• Telling the time:
• Half past - y media
• o'clock - en punto
• quarter past - y cuarto
• quarter to - menos cuarto
• ten past - y diez

Office routines:

• answer the phone - contestar el teléfono
• distribute post - repartir el correo
• file documents - archivar documentos
• order office supplies - ordenar suministros
• schedule a meeting - fijar una reunión
• search the internet - buscar en internet
• send a fax - enviar un fax
• send an email - enviar un correo
• take a message - tomar un mensaje
• takes minutes - escribir actas de una reunión
• type a letter - mecanografiar una carta

Office equipment

• air-conditioner - aire acondicionado
• chair - silla
• computer - ordenador
• desk - mostrador
• filing cabinet - fichero
• keyboard - teclado
• lamp - lámpara
• mouse - ratón
• photocopier - fotocopiadora
• printer - impresora
• screen - pantalla
• shelf - estantería
• Shredder - trituradora
• waste paper bin - papelera

Prepositions:

• above - encima
• around - alrededor
• behind - detrás
• between - entre
• in - dentro
• in front of - enfrente de
• near - cerca de
• on - encima de
• under - debajo de

Expresiones:

• A busy day - un día ocupado
• armchair - sillón
• candidate - candidato
• clock - reloj
• drawer - cajón
• foot stool - banquetín
• for rent - para alquilar
• responsibility - responsabilidad
• skill - habilidad
• space - espacio
• square metre - metros cuadrados

Tema 4

• Office supplies:
• a box of - una caja de
• a packet of - un paquete de
• a pair of - un par de
• a roll of - un rollo de
• envelope - sobre
• folder - carpeta
• highlighter - subrayador
• hole punch - perforadora
• marker - rotulador
• paper - papel
• paper clips - clips
• pen - bolígrafo
• pencil - lápiz
• ring binder - archivador de anillas
• rubber - goma
• scissors - tijeras
• stapler - grapadora
• staples - grapas
• sticky tape - cinta adhesiva
• toner cartridge - cartucho de tóner
• writing pad - bloc de notas

Colours: black, white, grey, blue, brown, green, orange, pink, purple, red, yellow

(4)

• an office plan description
• To Ms. Keys
• From: Carlos Cotta
• Subject: Office plan
• Dear Ms. Keys,
• Welcome to Sandy's Textiles. We are pleased to have you join our company. The plan of our office is attached to help you get around at the beginning. Please feel free to come by the Human Resources Department to ask any questions you may have. My office is on the sixth floor, just at the end of the corridor.
• Good luck
• Carlos Cotta
• Director of Human Resources

(5)

• Email requesting a quote for at least five items:
• To: [email protected]
• From: [email protected]
• Subject: Quote request
• Dear Sir,
• Our company is looking for reliable suppliers of office supplies. Could you please send us a quote for the items listed below?
• 5 rolls of sticky tape, 25 ring binders, 12 boxes of black pens, 3 toner cartridges, and 10 packets of large envelopes.
• Our payment terms are 30 days after the delivery date, and the delivery date must be no later than Wednesday.
• Sincerely yours
• Carlos Cotta
• Head of Administration

WRITING

• (1)
• name of the company - nombre de la empresa
• name of the cardholder - nombre del que lleva la tarjeta
• cardholder's title - cargo de la persona
• address of the company - dirección de la empresa
• office telephone or mobile
• e-mail address

(2)

• introducing yourself
• To: All Employees
• From: Carlos Cotta
• Subject: Personal Introduction
• Hello everyone,
• My name is Carlos Cotta, and I would like to work with you. I am 16 years old. I am originally from Spain. This is my first job, so I am looking forward to meeting you all and working with you.
• Best wishes
• Carlos

(3)

• directions to a meeting
• To: Mr. Smith
• From: Carlos Cotta
• Subject: Meeting - 26th October
• Dear Mr. Smith,
• I would like to confirm our meeting on 26th October in our offices.
• The offices are situated in Hilera Street in the Scala building. When you enter, the lift is on your right, and our offices are on the second floor. My office is room 111, it is the door at the end of the corridor.
• I look forward to seeing you
• Carlos Cotta