Customer Service Process & Complaint Resolution
Classified in Philosophy and ethics
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Stages in Customer Service
A set of quick and flexible procedures is fundamental to avoid problems.
Usual stages are:
- Ordering: Using a computer management tool to fill in data such as customer name and number code.
- Information Request: This has improved tremendously in many companies.
- Claim and/or Complaint Management: Nowadays, this is mainly done through contact centers, but the internet is rapidly growing.
When dealing with claims, consider:
- Who the claims should be addressed to.
- What data to send to the customer.
- Establish three levels of response: serious claims for superiors, and lower and middle-class claims to solve internally.
- General claims that do not require any actions.
- False or imaginary claims caused by misunderstandings should be addressed,