Professional Email Writing: Formal and Informal Templates
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Professional and Casual Email Correspondence
Salutations
Formal: Dear Mr./Ms. [Name],
Informal: Hi [Name], / Hello [Name], / [Name],
Previous Contact
- Formal: Thank you for your email of [Date]. / Further to your last email. / I apologize for not getting in contact with you sooner.
- Informal: Thanks for your email. / Re: your email. / Sorry I haven't written for ages, but I've been really busy.
Reason for Writing
- Formal: In reply to your email, here are... / Your name was given to me by... / We would like to point out that...
- Informal: Just a short note about... / I'm writing about... / Here is the [item] you wanted. / I got your name from... / Please note that...
Giving Information
- Formal: I am writing to let you know that... / We are able to confirm that.