Understanding the Administrative Process: Phases and Concept

Administrative Process: A Comprehensive Understanding

Phases of the Administrative Process

Planning

Planning involves identifying objectives and determining the courses of action to be followed. It establishes strategies, policies, programs, and procedures to define what will be done and how.

Key Activities:

• Identify, clarify, and expand objectives
• Establish conditions for undertaking activities
• Select tasks to achieve objectives
• Establish policies, procedures, and methods for activity development

Organization

Organization entails distributing activities among members of the organization and establishing clear relationships between them.

Key Activities:

• Subdivide work into operating units
• Group operational obligations into operational positions
• Clarify requirements
• Select and place staff in suitable positions
• Establish authority and responsibility for each member

Implementation

Implementation involves developing the capacity to act, creating an organizational climate where individuals are motivated to perform effectively.

Key Activities:

• Motivate all staff
• Ensure effective communication
• Provide necessary training and development
• Reward staff for their work

Control

Control focuses on measuring and evaluating results to assess organizational performance within acceptable limits and expectations, as outlined in the initial plans.

Key Activities:

• Compare results with pre-established plans
• Establish assessment methods for measuring activities
• Set standards for staff performance
• Suggest corrective actions when necessary
• Transfer evaluation results to other phases

Concept of Administration

Administration is the process of planning, organizing, directing, and controlling the activities of an organization's members and utilizing all other organizational resources to achieve established goals.