A project is: An undertaking with a specific time frame and well-defined objectives that utilizes various resources.
Project Management System definition: Procedures, tools, techniques, and methodologies used in managing a project.
Project Definition: An initiative that has a specific purpose, specific results, a start and end date, and is temporary.
Do-Check-Act cycle is similar to: The Project Management life cycle.
Organizational Structures and Roles
Last year there was another similar project: Obtain historical records and guidance from the Project Management Office (PMO).
Company is a strong Matrix, PM concern: Experiencing delays in career advancement due to absence in the department.
Functional organization benefit to the analyst: Upon completion of the project, the analyst will return to her department.
Projectized organization, project team: Will not always have a “home”.
Matrix organization, communication: Complex.
Most power in a projectized organization: Project Manager.
Engineer discusses a change, and the Manager contacts you to make the change: This indicates a project expediter position.
Stakeholder Management and Communication
Stakeholders are afraid of “corrective action”: The PM should notify the PMO.
Project life cycle differs from product life cycle: It is different for each industry.
Management by objectives works only if: It is supported by management.
Project Planning and Control
PM implements a work authorization system to take advantage of its main benefit: To control gold plating.
Senior management complained of receiving too much information: She wanted a schedule, not a project management plan.
Change with the most impact on a project: A change in the market for which the work of the project is intended.
Should a PM place reliance on expert judgment? Yes, it can be more significant and accurate than modeling tools.
Sponsor has serious concerns about the project: Meet with the sponsor to discuss her concerns.
Source to make assumptions for scheduling and budgeting: Lessons learned from prior projects.
Work Breakdown Structure (WBS)
Not included in a WBS review: Activity sequencing. WBS components do not require parallel or concurrent dependencies.
WBS represents: A decomposition of the work of the project.
What should the PM do first in the Define Scope Process: Verify that all key stakeholders have provided their input.
What should the PM do if feedback is not received from the customer: Ask the sponsor for assistance.
Valid WBS and accurate description: An Organizational Breakdown Structure (OBS) graphically illustrates how the project organization is structured to accomplish project activities.
Documents containing a detailed description of work packages: WBS dictionary.
As part of the PM Process, when is the Project Scope Statement created? During the Planning phase.
Scheduling and Time Management
Difference between CPM and PERT: CPM emphasizes resource flexibility and leveling, while PERT emphasizes task order and rigid scheduling.
