The Importance of File Management: Types, Systems, and Media
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THE FILE: A file is a set of ordered documents that are related by some circumstance or event. It is essential for a company to have a file that is to sort and classify documentation in a particular way.
Why: It allows to keep, store and safeguard information, It can be easily and quickly found, To comply with the law, It can help in the decision-making process
Types of files:
1) Active: documents that are currently being used and queried
2) Semi-active: documents no longer effective but kept for legal reasons
3) Inactive: documents not valid but with a historical or documentary value
The File system: is the criterion used for ordering information.
Alphabetical: Information classified in the order of the alphabet *
Numerical: information in which each