Professional Email Writing for Business Scenarios

Professional Email Writing: Business Scenarios

Scenario 1: Recruiting an IT Expert / Financial Advisor

Task: Your company needs to recruit an IT expert. Write an email to Sanford asking for their help. In your email:

• Give details of the post you need to fill.
• Provide your contact details.
• Suggest times for Sanford to call and discuss your requirements.
• Enquire about their fees.

Example Email: Recruitment Inquiry

Dear Sir or Madam,

We are a leading private financing enterprise that currently needs to recruit a new financial advisor. This will be an indefinite post with a salary of around £25,000 a year. I would be grateful if you could call me on +44 684 49682659 before 3 PM today, or you can send me an email at [email protected] so that we can discuss our requirements.

Please, could you also provide some information about your rates?

I look forward to hearing from you.

Scenario 2: Booking a "Psychology of Selling" Course

Task: Imagine you want to book places for some of the staff in your company on "The Psychology of Selling" course. Write an email to the course organizer:

• Saying how many members of staff you want to book for.
• Requesting a booking form.
• Telling him/her which dates you prefer.
• Asking if you can have the corporate rate.

Example Email: Course Booking Request

Dear Sir or Madam,

We are Looksly, an enterprise dedicated to selling products online. I would like to inquire about booking places for five members of staff on "The Psychology of Selling" course.

Please, could you send me a booking form to this email address? Our employees would prefer to attend the course in May (14-16), if places are available.

Could you please also let me know if a corporate rate is available?

I look forward to hearing from you.

Scenario 3: Requesting a Temporary Secretary

Task: Your department currently has a lot of work, and your secretary must take several weeks of leave, starting tomorrow. Write an email to the Human Resources Manager in your company:

• Explaining why your department is so busy.
• Saying why your secretary will be away from work.
• Asking for a temporary secretary.

Example Email: Staffing Request to HR

To: Human Resources Manager
Subject: Urgent Staffing Problem

Dear Human Resources Manager,

I am writing concerning an urgent staffing problem. Our department currently has a significant workload, exacerbated by preparations for the Christmas party. Unfortunately, our secretary's father is ill, and she needs to take several weeks of leave to care for him, starting tomorrow.

Could you please arrange for a temporary secretary to assist us during this period?

I look forward to your prompt assistance.