Professional Communication and Meeting Documentation Examples

Business Communication and Documentation

Review of the Social Media Strategy Meeting

Last Monday, a meeting was held to discuss our Social Media Strategy.

Meeting Details

• Date Held: May 10th
• Location: Main Office
• Purpose: To improve our social media presence.

Attendees

• Monica Sanchez Perez (Marketing Head)
• Mark Lee (Content Manager)
• Laura Green (SEO Specialist)
• Paul Kim (CEO)

Discussion Summary

The meeting featured high-quality discussions and was well-organized. The atmosphere was collaborative, and everyone shared their insights.

Areas for Improvement

However, the following issues were noted:

• Time management was poor, leading to some key points being missed.
• Not all team members contributed equally.

Final Recommendation

Better time management and equal participation are needed for future meetings.

Email Requesting Hotel Room Information

To: Paola
From: Sara Carreño

Subject: Executive Suite Reservation Inquiry (Monica Sanchez Perez)

Dear Paola,

I need to reserve an executive suite for my manager, Monica Sanchez Perez. She needs to stay four days in Milan because she has to attend an important meeting regarding the new marketing campaigns for the new Longchamp bag, which they are about to relaunch.

Travel and Accommodation Details

• Stay Duration: May 4th to May 8th (4 nights)
• Location: Milan
• Board Basis: Half board

Information Required Before Reservation

Before making any reservations, I would appreciate it if you could provide the following:

1. Details regarding the prices.
2. Information on the difference between high and low season rates.
3. Any additional information about the hotel.

Thank you very much. I look forward to hearing from you.

Sincerely,
Sara Carreño

Email Making Business Travel Arrangements

To: Maria
From: Lara Carreño

Flight Reservation Request for Monica Sanchez Perez

Dear Maria,

I need to reserve a flight for my manager, Monica Sanchez Perez. As you have noticed, the purpose of this flight is business, as she needs to discuss the new marketing plan to launch our new products in different countries.

Travel Details and Preferences

The meeting is scheduled for 10:00 am on Friday, May 24th, in Amsterdam.

Please reserve her a seat on a flight to Amsterdam arriving at 8:00 am on Wednesday.

Additional Preferences

• Class: Business Class (if possible).
• Return: She would like to return the same day, the night of the Wednesday, after the meeting.
• Seating Preference: Next to a window.

Please let me know if there is any problem with the bookings.

Thank you very much. I look forward to hearing from you.

Sincerely,
Lara Carreño