Professional Business Enquiries: Crafting Effective Requests

Mastering Professional Business Enquiries

Crafting Effective Business Enquiries: Part 2

This section provides various ways to phrase common elements in a business enquiry, focusing on clarity and professionalism.

1. Requesting Information on Touring Bikes

• Enquiry about touring bikes
• Touring bikes information request

2. Referencing Your Advertisement

• We read your advertisement about racing bicycles in the December issue of Cyclist.
• We saw your ad about racing bicycles in the latest issue of Cyclist, and we have a great interest.

3. Introducing Your Company

• We are a large retail company.
• We are a large retailer.

4. Requesting Documents

• We would like to receive...
• We kindly request you to send us...

5. Specific Document Requests

• Your updated catalogue and a list of prices.
• Your up-to-date/latest/current catalogue, together with/as well as a list of prices.

6. Inquiring About Terms of Trade

• Could you please inform us about your terms of trade?
• We would be thankful if you could inform us about your trading terms.

7. Details on Discounts

• Including the discount offered for buying several items.
• Including the quantity discount allowed/quantity discounts available.

8. Discounts for Large Orders

• You are prepared to offer on large orders?
• You would be willing to offer/would be ready to offer substantial orders.

9. Assurance of Future Orders

• We can assure you that if your prices are competitive...
• You can be sure that the prices quoted are reasonable.

10. Commitment to Regular Orders

• We will make regular orders.
• We will make/place regular orders with you.

11. Closing Remarks

• We look forward to hearing from you soon.
• We hope to hear from you ASAP.

12. Professional Closings

• Yours sincerely,
• Sincerely,
• Sincerely yours,

Mastering Business Enquiries: Part 3

This section offers alternative phrasings for various components of a business information request, emphasizing clarity and politeness.

1. Initiating the Request

• Enquiry
• Request for information

2. How You Heard About Us

• We were given your name by...
• Your name was given to us by...

3. Your Business Activities

• You market...
• You commercialize/distribute...

4. Considering a Supplier Change

• We are thinking about changing suppliers.
• We are interested in changing suppliers/providers.

5. Explaining the Reason

• Since...
• Due to the fact that...

6. Highlighting Urgency

• So, bearing in mind the urgent status of that order...
• Thus/Therefore, taking into account that the order is urgent...

7. Expressing Appreciation

• We would very much appreciate...
• We would be very grateful...

8. Requesting Information Forwarding

• If you could send us...
• If you could/would forward us...

9. Describing Document Freshness

• Latest
• Current
• Updated

10. Urgency in Delivery

• As soon as possible
• Shortly

11. Payment Terms Inquiry

• Could you please supply details about your payment terms?
• We would like to receive supply details about...

12. Current Supplier Practices

• Our current supplier allows us...
• Our present provider...

13. Account Settlement Options

• To pay off our accounts.
• To clear our account.

14. Payment Methods

• By bill of exchange at...
• To make payment by draft/trade bill.

15. Available Discounts

• Discounts you allow.
• Discounts you offer.

16. Requesting Further Information

• Additional information.
• More information.

17. Anticipating a Response

• We are looking forward to hearing from you shortly.
• We look forward to hearing from you ASAP.