Key Functions and Responsibilities of Organizational Administrators

Role of the Administrator

The administrator becomes the primary receiver of necessary information for making decisions and solving problems. Therefore, every manager must ensure, within the organization, a flow of accurate and reliable information.

The Manager's Functions:

• Gets external data, reports, expert opinions, and contracts due to their role as a liaison.
• Acts as a disseminator of information to subordinates.
• Serves as a spokesman for third parties or persons outside the organization.
• Receives internal information from subordinates, due to their leading role.
• Acts as a strategist, possessing the necessary information to direct and plan.

It is important that the administrator be able to develop basic functions in uncertain and turbulent contexts, learning to recognize the reasons for success and failure, and improving their learning process.

They must possess reasonable knowledge of technical aspects of business, and also possess strong administrative ability.

Every manager needs to learn how to learn, meaning they must have continuous growth and development through experience, advice, and training.

To be an efficient administrator, knowledge and skill are not enough; these characteristics must be strengthened with experience to achieve the necessary wisdom to deal with any situation that arises.

Administrative Work

Administrative work involves carrying out basic functions to achieve proposed targets and ensuring the organization's ability to continue operating in the future. This means adapting to changes that may occur.

Within organizations, strategies can be modified or changed. This can cause a low level of effectiveness and efficiency in administrative activities. For this reason, it is necessary that managers take into account these basic steps in the decision-making process when organizing administrative work:

1. Divide the total workload into tasks that can be carried out by individuals or groups, in a logical and efficient manner.
2. Combine the above split tasks to achieve departmentalization.
3. Specify who depends on whom in each sector of the organization.
4. Establish mechanisms so that the activities of all departments transform into an organized whole, and monitor the effectiveness of this successful integration.