Effective Formal Letter Writing Techniques

General Formal Letter Template

Dear [Title + Surname] (e.g., Dear Sir/Madam or Dear Mr. Smith),

I am writing to you regarding/concerning [briefly state the topic or issue]. I would like to [express your purpose: suggest, complain, request, express concern, etc.].

Firstly, [present your first main point – describe the situation or give background information]. This is important because [give a reason or example].

Secondly, [give another reason, suggestion, or concern]. This could help [explain the benefit or consequence].

Furthermore/In addition/Moreover, I believe that [add a final thought or broader benefit].

I hope you will take my [suggestion/request/concern] into consideration. I would be grateful if you could let me know your thoughts on this matter.

Yours sincerely,
[Your full name]

Job Application Letter Template

Dear [Mr./Ms. Surname],

(Use "Dear Mr." for a man or "Dear Ms." for a woman. If the surname is unknown, use "Dear Sir/Madam,".)

I am writing to express my interest in the [Job Title] position at [Company Name].

Having recently [graduated from [University Name] with a degree in [Your Degree]] / [completed my studies in [Field of Study]], I am confident that my skills and academic background make me a strong candidate for this position.

I am particularly drawn to this role because of my passion for [explain what interests you about the role or company].

In addition to my academic qualifications, I have gained practical experience in [mention any relevant experience or skills you have]. This has equipped me with the ability to [mention key skills relevant to the job].

I would be honored to have the opportunity to further discuss how my qualifications align with the needs of your team at [Company Name].

Please find attached my resume for your review. I would be happy to provide any further information or documentation upon request. Thank you very much for considering my application. I look forward to the opportunity to contribute to the success of your company and to hearing from you soon.

Yours sincerely,

(Use "Yours sincerely" if you know the recipient's name. If not, use "Yours faithfully".)

Example: Student Advocacy Letter

Concern Regarding Extracurricular Activities

Dear Sir,

I am writing to express my concern regarding the possible reduction of extracurricular activities at our school. We have heard that the institute is considering removing some of them, and we respectfully wish to express our disagreement.

Although some activities may remain, reducing the variety of options could discourage students from participating in sports or other healthy hobbies. Extracurricular activities are essential for students' physical and mental well-being, as well as for developing teamwork, creativity, and social skills.

Rather than removing extracurricular activities, we suggest introducing more diverse and original sports. Currently, most students only practice football and basketball. Offering new alternatives could motivate students to discover new interests and talents.

Furthermore, a broader range of activities would promote inclusion and make our school stand out for supporting a well-rounded education.

We would appreciate it if you could take our suggestion into consideration, and we look forward to hearing your thoughts on this matter.

Yours sincerely,
[Your Name]

Example: Marketing Coordinator Application

Raquel Martinez to Ms. Johnson

Dear Ms. Johnson,

I am writing to express my interest in the Marketing Coordinator position at ABC Marketing Solutions.

Having recently graduated with a degree in Marketing from XYZ University, I am confident that my academic background and skills in digital marketing make me a strong candidate for this role.

I am particularly drawn to this role because of my passion for creating innovative marketing strategies that help companies grow and reach their target audiences.

In addition to my academic qualifications, I have gained practical experience in content creation and social media management, which has equipped me with the ability to drive engagement and increase brand visibility.

I would be honored to have the opportunity to further discuss how my qualifications align with the needs of your team at ABC Marketing Solutions.

Please find attached my resume for your review. I would be happy to provide any further information or documentation upon request.

Thank you very much for considering my application. I look forward to the opportunity to contribute to the success of your company and to hearing from you soon.

Yours sincerely,
Raquel Martinez

Template: Concern or Suggestion Letter

Dear [Title] [Surname],

I am writing to express my concern about [briefly state the problem]. We have heard that [explain what is being proposed or considered], and we would like to respectfully express our disagreement/concern/feedback.

Although some [aspect] may remain, [explain the negative impact of the proposed action]. [Explain why this issue is important]. [Provide specific reasons supporting your viewpoint, such as physical, mental, or social development benefits.]

Instead of [the proposed action], we suggest [your solution or idea]. [Provide more details about your suggestion]. This could help [explain the positive outcomes of your suggestion].

Furthermore, [mention other positive impacts of your suggestion]. This would help [highlight the broader benefits of your proposal].

We hope you will take our suggestion into consideration, and we look forward to hearing your thoughts on this matter.

Yours sincerely,
[Your Name]

Example: Individual Concern Letter

Extracurricular Activities at School

Dear Mr. Smith,

I am writing to you regarding the possible reduction of extracurricular activities at our school. I would like to express my concern about the potential impact this decision may have on students' physical and mental well-being.

Firstly, extracurricular activities are crucial for students. They not only keep us active but also help reduce stress and foster teamwork, discipline, and social skills. Removing or limiting these activities could hinder students’ overall development, particularly for those who rely on them as a break from academic pressures.

Secondly, instead of reducing the number of activities, I suggest offering more variety. In addition to football and basketball, options such as tennis, swimming, or creative clubs like photography or drama would engage more students and allow them to explore new talents and interests.

Moreover, providing a wider range of extracurricular activities would promote inclusion and create a more balanced and engaging school environment. This would increase overall student satisfaction and well-being, leading to a positive impact on academic performance as well.

I hope you will take my suggestion into consideration. I would appreciate your feedback on this matter and look forward to your response.

Yours sincerely,
Raquel Martinez