Effective Email, Essay, and Letter Structures

Email Structure: Key Components

Subject Line: Clear and relevant (e.g., "Inquiry About Extended Essay Research Sources").

Salutation: Polite greeting (e.g., "Dear Ms. Smith").

Introduction: Briefly introduce yourself and the purpose of the email (e.g., "I am a Year 12 student seeking guidance on...").

Main Content: Provide details concisely; ask clear questions.

Connection to IB Values: Relate to IB Learner Profile traits if applicable (e.g., "As an inquirer...").

Closing: Summarize points and express gratitude (e.g., "Thank you for your consideration.").

Sign-Off: Formal closing (e.g., "Sincerely,").

Signature: Name, role, and contact info (e.g., Alex Johnson, Year 12 Student, XYZ School).

Essay Structure: A Comprehensive Outline

Title: Clear and concise; reflects the essay’s main theme or question.

Introduction

• Hook: Engage the reader with a quote, question, or anecdote.
• Context: Provide background information on the topic.
• Thesis Statement: State your main argument or purpose clearly.
• Outline: Briefly mention the main points of the essay.

Body Paragraphs

• Topic Sentence: Introduce the paragraph’s main idea.
• Evidence and Analysis: Support with quotes, data, or examples, and explain their relevance.
• Connections: Relate to broader themes, theories, or IB Learner Profile attributes.
• Transitions: Ensure smooth flow between paragraphs.

Conclusion

• Restate Thesis: Reaffirm the argument in a new way.
• Summary of Points: Recap key arguments.
• Final Thoughts: Provide reflections, implications, or calls to action.

Formal Letter Structure: Essential Elements

Sender's Address: Top right, include full address (e.g., Alex Johnson, 123 Main Street, Madrid, España).

Date: Below sender’s address (e.g., 10 November 2024).

Recipient's Address: Left side, below the date (e.g., Ms. Maria Smith, IB Coordinator, XYZ International School).

Salutation: Formal greeting (e.g., Dear Ms. Smith,).

Introduction: State the purpose of the letter briefly (e.g., "I am writing to seek clarification on...").

Body

The main content should be divided into paragraphs:

• Paragraph 1: First point or question (e.g., confirm submission date).
• Paragraph 2: Additional details or questions (e.g., format for submission).
• Paragraph 3: Any further information or requests (e.g., tips or resources).

Closing: Summarize key points and thank the recipient (e.g., "Thank you for your assistance.").

Sign-Off: Formal closing phrase and signature (e.g., Sincerely, Alex Johnson).