Effective Document Structuring: Reports, Proposals, Reviews

Document Structure Templates

Report Structure Essentials

• P1: A concise summary of the story or event.
• P2: A detailed description of what the reporter can observe.
• P3: A point of view or quote from someone involved.
• P4: A comparison with another similar event or context.
• P5: Information about future developments or next steps.

Proposal Structure Guidelines

• P1: The current situation or problem.
• P2: The proposed solution or action.
• P3: The advantages and benefits of the proposal.

Film Review Structure

• P1: Director and genre details.
• P2: Character analysis.
• P3: Plot summary (avoiding major spoilers).
• P4: The reviewer's critical opinion.
• P5: Recommendation (e.g., 'highly recommended', 'worth a watch').

Example Proposal: Enhancing the School Library

Current Library Challenges

At the moment, the school library is rarely used by students. Most of the books are old, and the lack of modern facilities, such as computers or comfortable furniture, makes it an unappealing place to study or read. Many students prefer staying at home to do their schoolwork, often using online resources instead of the library.

Proposed Library Enhancements

I suggest transforming the library into a more inviting and functional space. This can be achieved by:

• Adding a wider selection of modern books and magazines.
• Installing computers with reliable internet access.
• Creating a cozy reading area with beanbags, sofas, and improved lighting.
• Organizing events like book fairs, writing workshops, and study sessions to encourage more frequent visits.

Benefits of Library Modernization

Updating the library would make it a valuable resource for everyone. It would provide a quiet place to study, help students who lack internet access at home, and encourage better reading habits. With new activities, the library could become a central hub for learning and creativity within the school community.

Example Report: Manchester Shopping Centre Fire

Incident Overview

Yesterday, a fire broke out at a shopping centre in Manchester. It originated in a fast-food restaurant and quickly spread to other retail units. Firefighters arrived swiftly and successfully evacuated everyone. Fortunately, no fatalities were reported, though a few individuals were treated for smoke inhalation, and one firefighter sustained minor burns.

Scene Description

The area is currently filled with fire engines and ambulances. Smoke continues to rise from the building, and the walls are visibly blackened by the fire. Broken glass and pieces of debris are scattered everywhere. Several shop owners and customers are gathered outside, visibly distressed by the incident.

Eyewitness Account

Emma, who owns a clothes shop within the centre, stated: “It’s terrible. My shop is destroyed, and I don’t know when I’ll be able to reopen.”

Comparison and Aftermath

This incident brings to mind a similar fire in Leeds last year. However, thanks to the rapid response of emergency services, the damage here appears less severe.

Future Actions and Investigation

The shopping centre will remain closed for necessary repairs. Authorities have launched an investigation to determine the exact cause of the fire.