Defining Roles, Documentation, and Liability in Construction

Organizational Structure and Core Principles

This structure is the foundation of the company. Each member must fulfill their duty and adhere to all rules established by the enterprise. Companies vary in scope, depending on the number of members they have, making them more or less complex. However, the organization is always founded on the basic principles of order and discipline.

The number of personnel must be equal to the number of jobs required for the company to accomplish its mission. It is important to study the firm's medium and long-term program to effectively control daily progress.

Role of the Director (General Manager)

The Director is the general manager who directs and represents the company before government and private entities. Key responsibilities include:

• Power of decision and equipment authorization.
• Approval of extraordinary expenses, etc.

Responsibilities of the Head Coach

The Head Coach is responsible for:

• Planning of works.
• Inspection of works.
• Purchasing and equipment authorized by the Director.
• Managing personnel deployment (stakeout).
• Reporting to the Director.
• Checking of drawings, work orders, measurements, etc.

Other Business Components

Other essential components of the business include:

• Chief Administrative Officer
• Managerial Staff
• Administrative Auxiliary Personnel
• Operating Personnel

Technical Section Organization

The Technical Section is organized according to the type of company, varying based on the inclusion of professionals such as architects and technical engineers (Ing. Tec.).

Company Type A: Full Project Capabilities

Company Type A plans works and is responsible for the drafting of documents and plans required for the project. It consists of:

• A Director's office.
• An office for an Engineer or Technical Architect/Quantity Surveyor.
• A delineation room (drafting room).

Company Type B: External Project Management

Company Type B has no internal cabinet to carry out projects. The head of the technical section is a Quantity Surveyor or Technical Engineer. It has no delineation room, and file management is handled by the Administrative Section.

Before contracting a project, the Technical Section of Company B must review and study the project documents. All documents must be checked against the plans.

Project Documentation Requirements

A Project Document is a set of plans and documents required for the construction of a work according to the author's ideas. It consists of two main parts:

1. The Graphics: Formed by the plans.
2. The Documentary Part: Consisting of the memory (specifications), contract conditions, prices, measurements, and general project budgets.

Required Order of Project Documents

1. Specification (Technical Requirements)
2. Implementing Legislation (Applicable Regulations)
3. Specification (Detailed Technical Specifications)
4. Budget
5. Plans

Key Provisions of Construction Law

The law addresses several critical areas related to the building process:

• a) Regulation: Regulates the building process, setting obligations and responsibilities established to cover the guarantees of users.
• b) Legal Concepts: Defends the legal concept of edification (building) and essential principles.
• c) Project Requirement: Defines the concept of a project that is required to perform any work.
• e) Actor Obligations: Establishes obligations for each of the actors involved in the work. The promoter takes the initiative for the entire process.
• f) Liability: Defines the liability of the various agents for property damage in the building. The liability period is between 1 and 10 years, depending on the damage to the building.
• g) Consumer Protection: Aims to prevent fraud in the purchase of homes.