Conference Facilities at NAME IF THE HOTEL: Your Business Event Solution

Thank you, Mr. Hernandez, representative of "NAME OF THE COMPANY" for your email of FECHA (31ST JANUARY) in which you inquired about our hotel conference facilities. My name is Jessica Chávez, and I am the person in charge of reservations. We are sure you will be quite pleased with the high standard/quality of our facilities as well as with our service.

It is important to highlight that this event is for "number of people" attendees from (fecha) to. NAME IF THE HOTEL is situated at the … LOCATION. Near the … It specializes in business travel, hence it is well located as it is in the city center and has all the highlights sites and facilities around it.

Referring to the rooms, the HOTEL has 200 double or single rooms or suites, beautifully designed and comfortable. We have rooms available for people with guide dogs or wheelchair access. …Please, check the attached document to check all the details.

Concerning all the facilities and amenities, it has … About the restaurant, it has a varied daily buffet service. The restaurant "" has a varied menu that seeks to fuse cultures with dishes of new creative cuisine. Healthy food, which combines culinary innovation with a very low calorie intake. You can be assured that we offer gluten-free, vegan, and vegetarian meals. Furthermore, if anyone has some allergies or for their religion cannot eat some food, please tell us about it.

Regarding conference rooms, we have "number of conference rooms", all of them completely equipped with air-conditioning, loudspeakers, lighting, microphones, screens, photocopier, broadband, stationery, slide projector (proyector de diapositivas), film projector (proyector de películas), projector stands (atril de proyección), remote control for projectors, video equipment: VHS, DVD, teleconferencing, auxiliary equipment: laser pointers, flip charts, slide trays. If you want, we can also provide translation services upon request. In this case, there would be an additional cost.

The (White rooms) has capacity for (50 people), the (red room) has capacity for (100 people). All of them have high-speed data lines, video equipment, and we can also arrange auxiliary equipment such as laser pointers, flip charts, or slide trays for you. Let me suggest that the best one for "number of people" is the … (nombre de la habitación) as its arrangement would be the best for the attendees to be comfortable. Both rooms have views over the city and wheelchair access.

Coffee facilities as well as catering services can be provided upon request. In addition, the Gala Dinner could take place in the hotel with a special menu if you wish, otherwise we have at your disposal one of the best restaurants in the center with a high standard service.

In addition, we can also offer many different leisure activities such as: guided tour of…, tickets to see the museum or something, and so on. Taking all the previous information, the Budget proposal for 3 days is:

(Junior suite per person €125 x ) (17 superior room) €200 x Conference and meeting room per day €400 (Guided visit) Gala Dinner € 20 x Total amount =

We could offer you a 12% discount because of being a large group. Therefore, the total price will be €100,000. Please remember that this is an estimate not including superior rooms and translation service unless you tell us otherwise. Let me emphasize we are open to any change you want. You can contact us by phone 983384386 or at the following address: [email protected]. Let us know how we can be of service. We look forward to hearing from you soon. Yours sincerely,