Business Meeting, Conference & Event Invitation Emails

Arranging a Meeting (Organizar una reunión)

Dear Mr. Adams,

I'm writing to organize a time for the meeting next week.

I'd like to suggest holding the meeting in the small conference room in the Hilton Hotel, Madrid on Thursday morning at 11:30. Would that be convenient?

The meeting will be about a business matter I would like to discuss because I think it will interest you.

I look forward to meeting you next week.

Inviting Somebody to a Conference (Invitando a alguien a una conferencia)

Dear Mrs. Martin,

We are pleased to announce that you have been invited to the next Marketing Conference. This conference will be held on the 19th and 20th of June.

The conference will be held at CCIB (Barcelona International Convention Center), located in the city of Barcelona.

At the conference we will talk about:

• Marketing today
• The new advertising trends
• The best marketers in Spain
• Marketing-based business ideas

To pick up the invitation to the conference, please pass by the offices and we will be delighted to provide it.

With this invitation you may bring a companion; if you need more invitations, contact us at 924 089 450.

We hope to have the opportunity to meet you at the conference.

Yours sincerely,

Suggesting a Venue to Your Boss (Hablar con el jefe sobre un lugar)

Dear Mr. Alcon,

I am writing to propose a place for the event that we have in 30 days to celebrate the company's 25th anniversary.

I found several proposals for places, but the one that caught my attention and was the most adequate was the Hotel Barcelona Princess at the address: Diagonal, 1 - HB-004302, Barcelona (Barcelona) - España.

The place has the following characteristics:

• It has 6 different rooms for events.
• Each event room has free Wi‑Fi service.
• The same hotel provides the option of catering or dinner.
• It has sea views.
• It has 2 terraces, and on one there is the capacity to hold the event.

I was given the option of viewing the rooms in person, but before going to see the rooms I called.

Tell me if you are interested in this venue for the event and when you are available so we can visit it.

Yours sincerely,