Administrative Bodies: Structure, Functions, and Classification

Public Administration Bodies

Administrative Doctrine: An administrative body is an organizational unit, distinct from a legal person's apparatus, responsible for specific functions. These bodies operate under regulations outlining their powers, functions, resources, and leadership.

Types of Administrative Bodies

1. Sole Proprietorships and Corporate Bodies

2. Collective Bodies Classification:

• State Government committees
• Delegated government and governing bodies of Autonomous Communities
• Governing bodies of local entities
• Bureaucratic bodies
• Administrative bodies

Structure of Collective Bodies

a) Chairman

• Appointment: Designated according to procedure.
• Functions:
  • Represents and communicates for the body.
  • Convenes and sets the agenda for meetings.
  • Ensures compliance with laws and regulations.
  • May adjourn meetings for valid reasons.

b) Secretary

• Appointment: Designated according to procedure.
• Functions:
  • Manages and executes decisions of the body and the chairman.
  • Prepares and distributes meeting agendas and materials.
  • Records and stores meeting minutes and official documents.
  • Issues authorized certificates and acts.

c) The Chamber

The Chamber is the collective body in a plenary meeting, consisting of all its members with specific rights and duties.

Sessions

Collective bodies meet in sessions convened by calling all members with a set agenda.

Adoption of Agreements

Agreements violating essential rules for the formation of the collective body's will are automatically void.

Minutes

Minutes of each session will be recorded by the secretary, including:

• Attendees
• Agenda
• Date, time, and place of the meeting
• Speakers and main points of deliberation
• Voting outcomes
• Literal text of agreements