Professional English Email Templates for Business and Personal Use

Formal Job Application Email

Dear Sir/Madam,

I am writing in connection with the job advertisement for a [Job Title] published in [Source] on [Date]. I would like to apply for this position.

I believe that my qualifications in [Field], together with the experience I acquired over [Duration] at [Company Name], make me a suitable candidate for the post.

I would appreciate the opportunity to meet with you personally to discuss my qualifications and experience further.

I have enclosed an up-to-date curriculum vitae, a recent photo, and contact details for my references. I am available should you require any further information regarding my application.

Thank you for your time and consideration. I look forward to hearing from you.

Yours faithfully,

[Your Name]

Useful Expressions

• Please don’t hesitate to contact us if you have any further questions. (No dude en contactar con nosotros si tiene alguna pregunta más.)
• I apologise for the inconvenience. (Disculpen las molestias.)

Formal Business Email

Dear Mr. Stevens,

With regard to our telephone conversation last week, please find attached our price list for the products you specified.

I regret to inform you that, due to high demand, product reference YY/2200 is currently unavailable. I am afraid we are not expecting delivery of this item for another 2-3 weeks.

However, I would like to suggest that product reference YY/2500 has similar features, and we could send you this as an alternative for the same price. Please confirm as soon as possible if this would be suitable.

I apologise for any inconvenience this may cause.

Thank you in advance for your understanding. I look forward to hearing from you soon.

Best regards,

[Your Name], Sales Manager

Informal Email

Hi Ian,

How are you doing? Thanks for your email; it’s great to hear from you again.

I wanted to tell you that I have just returned from my summer camp, and it was awesome! I spent almost three months in New Jersey, and life there is very different from California. I really enjoyed it and met many new people. The weather was not the best, but I had a lot of fun.

Why don’t we go there next year? You should talk to your parents about it. We could spend time together, and you could teach me how to play soccer. You’re the best at soccer! (Not really) LOL.

I must go now. Say hello to your family.

Take care,

[Your Name]