Effective Workplace Safety Management System Implementation

Preventive System Fundamentals

• Definition of an organizational and functional structure for the prevention system.
• Establishment of documentary support for the structure and management assignments.
• Human and material resources required for policy development.
• Implementation through system control audits and other tools.

Prevention Plan Membership

• Organizational structure.
• Definition of company responsibilities and functions.
• Establishment of system processes.
• Adequate resources to carry out preventive activities.

Management System Features

• Health and safety policy guidelines.
• Preventive planning.
• Organization and implementation plan.
• Regular monitoring of the execution of prevention programs.
• Evaluation and revision by the management system's executive committee.

Article 16: Management System Diagram

1. Policy Statement and Objectives

   The policy statement outlines the prevention principles and objectives that the company pursues. Its health and safety content must at least:

   • Include a commitment to comply with legislation.
   • Ensure the effective protection of workers.
   • Guarantee workers will be consulted, trained, and informed.
   • Encourage participation.
   • Clarify personal responsibilities within the prevention management system, emphasizing its continuous improvement basis.

2. Preventive Planning Phase

   The second phase of the preventive system is preventive planning, which constitutes the short-term prevention plan. This involves developing an annual plan and setting realistic goals to establish actions, assign responsibilities, and determine dates. Subsequently, a control system is created to facilitate meeting these objectives.

3. Organization and Execution Plan

   The third phase corresponds to the organization and execution plan. It details the actions performed based on the previous plan. Implementation and enforcement involve creating documented prevention processes.

4. Periodic Revisions

   Periodic revisions are part of the annual plan to check elements and ensure the organization is functioning effectively. This can include inspections, controls, and feedback.

5. Final Revision and Audits

   The final revision requires an audit by management. Audits are essential tools used to verify if the prevention system is adapting to the established reference pattern.